Exercise 1: File Management-Part 1

Objective: Learn about File Management

File Management 

Background- Did you complete the first series of 11.5 COSAs? If you filled out the completion survey and did all the COSAs correctly, you’re ready for Series 2.

You’ll need a USB drive for the upcoming Challenges; the one you earned for finishing the first series of 11.5 COSAs would work just fine.
An example of ‘downloading’ is transferring a file or data item from the Internet to your computer. When a file or data item is transferred from the Internet to your computer, this is a typical example of downloading. When a file is sent from your computer to the Internet, this is a typical example of uploading.

How to use a USB Flash Drive

A Flash Drive is a small drive that connects to a computer through a USB port. They are supported on all public machines, although some flash drives may require a user to install drivers before use. Flash drives can hold most types of data which may include Excel, JPEG, video, and text files. Flash drives are also commonly referred to as key drive, thumb drives, jump drives, USB drives and/or pen drives.

Copying files to a flash drive on a PC:

1. Open “Computer” and see which drives are shown. Most computers, for example, have a hard disk typically designated as  (C:) drive, and a few removable storage device such as a  (D:)CD-ROM drive, and perhaps an SD card.

2. Insert the flash drive into the USB port and watch to see where the USB flash drive appears. Most will appear as removable storage, but some will instead appear as hard drives. Note the name Windows is using to refer to the flash drive (“Removable Disk (E:),” for example).

3. Open “Documents” or the location in which the documents are currently stored such as your personal drive. Select the files or folders you want to save to the flash drive by left clicking on them. To select more than one, hold down the CTRL key while you click and select all of the files you wish to save.

4. Right-click on the file(s) or folder(s) you selected, then select Send to, then select the name of the USB drive you saw appearing in Computer for the flash drive (“Removable Disk (E:),” for example).

5. When the copying is finished, do not immediately remove the flash drive from the USB port. Instead, left-click on the Remove Hardware icon located in the System Tray. A window containing a list of USB devices will appear. Left-click on the Safely Remove Mass Storage Device line that matches your flash drive (for example, Safely Remove Mass Storage Device – Drive(E:))

System Tray


6. When you see the following message appear in the bottom left toolbar, it is, as it says: safe to remove the flash drive from the USB port. You may close the message or ignore it, as it will close itself automatically.



DID YOU KNOW- In Outlook you can preview attachments?

View Attachments

When you receive documents, spreadsheets or presentations as attachments in your email, you can view the contents of the attachment using the preview button.



Download Attachments

You can download the required attachments to your local system. When you have multiple attachments, you can download all the attachments as .ZIP file. Did you know that? Wait! What’s a .ZIP file? A computer file whose contents of one or more files are compressed for storage or transmission, often carrying the extension .ZIP.


ZIP is a popular archive format widely used on the Internet. Like other archives, ZIP files are data containers, ZIP files make it easy to keep related files together and make transporting, e-mailing, downloading and storing data and software faster and more efficient. After you downloaded a ZIP file, you need to unpack its contents in order to use it.

We will come back to this.


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