Lesson 2, Part 3: Microsoft Word & Outlook

Objective: Learn about Microsoft Word & Outlook

Microsoft Word 2010

How many of you opened Microsoft Word for the first time after the upgrade and just sat there open mouthed? Please know that you are not alone! There is a huge difference in the layout of Word 2010 from Word 2003 (which was what the library has been using for a very long time).  Now that you have learned about Windows 7 and its icon heavy interface, you will hopefully not be as wary about Word 2010, which is also very icon heavy.

Now, rest assured that all the functionality of Word is still the same, the layout is just different. We will get you through it.

Biggest difference number one:  no more drop down menus. “But this is what I know;” go ahead say it. This is where Microsoft says: “Have no fear, ‘Ribbons’ are here!” That’s what the crazy, long menu bar across the top of 2010 (and 2007) Microsoft software is called. Here you will find all the functions that you know and love from good old Microsoft Office 2003 titles. You already figured this out on your own, right?

Here is a short course with a video that will get you introduced to the new ribbon:



Please name this blog entry: Lesson 2 Part 3 Challenge: Word


Use Microsoft Word 2010 to create an informational flyer for your location.  Email flyer to your designee.

In your blog entry talk a little about what features you used to create your flyer and what you like best about Word 2010.

Please note: This is strictly to play with Microsoft features

Microsoft Outlook 2010

One of the biggest changes we faced recently is the change of our email look and feel. After all, this is where we spent a majority of our time, where a lot of our work stems from, and almost all of our communication is done. So how do we use this new, strange looking system?

As mentioned in the Microsoft Word training in the previous session, Outlook has many of the same icon heavy changes, including the new ribbon.



Please name this blog entry: Lesson 2 Part 3 Challenge: Outlook


  1. Create a signature* (don’t forget to use SAPL’s tagline “The San Antonio Public Library changes lives through the transformative power of information, imagination, and ideas”)
  2. Take a screen shot using the Snipping tool
  3. Create a blog post about your experience creating the signature
  4. Insert the screen shot into the post

*If you are unsure how to create a Signature:

  • Open a New Message
  • Click on the Insert Tab on the Ribbon
  • Click on Signature
  • Select Signatures
  • Click on New
  • Enter Name for the Signature
  • Fill in box below titled Edit Signature
  • Click on OK

This Outlook article goes into further detail, if you would like more visual instructions or to add additional information such as a Contact card or Hyperlink. http://office.microsoft.com/en-us/outlook-help/create-and-add-an-email-message-signature-HA010352514.aspx?CTT=5&origin=HA101829999

When communicating through email, an email signature is a key ingredient.

  • An email signature can help increase traffic to a website as people will often ‘click-thru’ to learn more.
  • Most people deal with a huge number of emails coming through their inbox each day. Don’t make them guess your business or where you are located.
  • Even if you know the person you are emailing, they may be forwarding your message on, so the signature can be useful for someone else.

Optional Challenge: Did you know that you can now send PDF files? Open Microsoft Word. Type your thoughts on this lesson on a  blank page, sign with your name and location. Go to the FILE, click on SAVE and SEND option on the left. To the right, click on Send as a PDF. Send to mysapl11.5@gmail.com

"STOP" Please complete Challenge for this lesson.

“STOP” Please complete Challenges for this lesson.

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Posted in Lesson 2
2 comments on “Lesson 2, Part 3: Microsoft Word & Outlook
  1. markina17 says:

    After all these years, I no longer have to manually type in my name and address for a message, or to forward a reply.

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